Records Management - Electronic Recordkeeping
Staff and students are encouraged to generate and disseminate information in electronic formats to enhance learning and research and to improve productivity.
The principles of the management of electronic records are no different to those of the paper record. Records must be created, captured and maintained in a manner that ensures their ongoing integrity and retrievability for as long as they are required to meet the business and accountability requirements of the University.
Electronic records must remain available, accessible, retrievable and useable for as long as a business need exists or as long as legislative, policy and archival requirements exist.
An 'Electronic Record' means any document or record created, communicated and maintained by means of electronic equipment and includes, but is not limited to, electronic organisers, computer-based diaries, appointment books and calendars, electronic mail, facsimile transmissions and databases.
flow - Enterprise Content Management for Curtin
In mid 2005 an opportunity to improve the efficiency with which Curtin’s staff create, distribute, store and manage electronic information was identified. The CEIMS (Curtin Electronic Information Management System) concept was subsequently established by Information Management Services (IMS) and the Office of the University Secretary, with the support of the Pro Vice-Chancellor, Academic Services. The project was rebadged flow in 2007.
In line with an emerging Shared Services approach to the delivery of commodity ICT services at Curtin, flow brought together previous Electronic Document and Records Management and Web Content Management projects from across various areas of the University.
In addition, an internal audit report in mid 2006 recommended remedial action to address certain deficiencies in Curtin's recordkeeping environment. The flow project provides an opportunity to address some of these issues.
For more information please refer to the flow website