Records contain information that is a valuable resource and an important business asset. A systematic approach to the management of records is essential for organizations and society to protect and preserve records as evidence of actions. A records management system results in a source of information about business activities that can support subsequent activities and business decisions, as well as ensuring accountability to present and future stakeholders (Australian Standard AS ISO 15489).
Commonly there is confusion over the terms of Records Management and Recordkeeping, therefore the following definitions are provided;
Records Management is 'the field of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records, including processes for capturing and maintaining evidence of and information about business activities and transactions in the form of records (Australian Standard AS IS0 15489).'
Recordkeeping is the 'making and maintaining complete, accurate and reliable evidence of business transaction in the form of recorded information (Australian Standard AS4390).'
The Records and Archives Office provides recordkeeping services to a number of areas within central administration, but also provides Records Management functions to the rest of the University in the form of providing procedures, advice, guides, assistance and a consultancy services to departments/offices as required.
